Please take the time to read these terms and conditions carefully. Once read in full, you will have clarity and reassurance of what to expect when doing business with us.  If you need any explanations about them, please get in touch.     

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This Customer Contract has been prepared to comply with all our obligations under the Renewable Energy Consumer Code (RECC) and the Microgeneration Certification Scheme (MCS).  

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This contract details our obligations to you, and your obligations to us. If there is any point that we can clarify for you, please contact us.  

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Terms and Conditions 

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• We will carry out the work with all reasonable skill and care according to the timetable agreed with you. 

• We will carry out the work and all communication with you according to the RECC Renewable Energy Consumer Code. 

• We will provide you with a guarantee that covers both the installation and the goods installed. 

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Your right to cancel 

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You can cancel this contract and receive a full refund of your deposit by sending written notice no later than 14 working days after the date on which this contract was signed; this right is known as the “Cooling Off Period”.  If there is a severe or unreasonable delay beyond the “Cooling Off Period”, not caused by you, or by events beyond our control, then you will have a right to cancel this contract and receive a full refund. If we are in serious breach of our obligations, as detailed in this contract, then you have a right to cancel and receive a full refund.  

 

1. The Quotation ​

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The quotation we have given you is valid for 30 days from the date of issue. To confirm your order, please read the contract in full, so you understand, know what to expect and agree on the terms before you commit to e-signing the contract.  Once signed, you should retain a copy for your records for easy referral. No contract will be in place until we confirm the order with you. 

The quotation will document all goods and services we propose to supply, along with the total price for these goods and services including VAT. 

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We will provide you with a timetable for supplying the goods and carrying out the installation. The quotation will include information as to the performance of the technology we have proposed to install. These performance estimates will be calculated according to the requirements of the appropriate MCS Standard. 

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We will discuss with you and provide you with information as to the location of key components. You will be given the opportunity to approve the site designs before work commences. 

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Where we are unable to supply the main energy generator that was specified in the quotation, we will inform you of this in writing and you will have the right to cancel this contract.  

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We will advise you on approvals and permissions that may be required for the work; however, it will be your responsibility to ensure that such approvals and permissions are in place. 

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If there are additional payments that you may have to make, such as planning costs or if you need to consult a Structural Engineer, we will offer assistance and advice, but you will be responsible for these costs. 

 

2. Additional payments  

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If there is a particular service or item of equipment that would normally be considered as part of the installation and you have requested that this not be included, then we will have documented this on the quotation. 

Please take time to acquaint yourself with this contract, if there is anything you do not understand, or if you require clarification on any point, please contact us. 

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3.  Right to Cancel 

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Your rights under this Contract 

Should you decide within fourteen days of signing this Contract that you do not wish to proceed. Any advance payments we have taken from you will be returned. You should put your wish to cancel in writing, by emailing both tom@green-flare.com  and matt@green-flare.com    

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If you cancel this Contract outside the cancellation period, you may have to pay to us reasonable costs for any losses we may have incurred. We will attempt to keep these costs to a minimum. If you have paid us a deposit or any advance payments we may retain all or part of these payments as a contribution. 

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You may also cancel this Contract if there is an unreasonable delay in the installation being carried out, if this has not been caused by you. You would also be entitled to a full refund if that delay has been caused by something outside of our direct control but not caused by you. 

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You will be entitled to cancel this Contract if there is a serious delay in our ability to carry out the agreed work that is outside of your control, but within our control. You will be entitled to a full refund. 

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Should you require either this Contract or any other information we have supplied to you in large print, please contact us. 

This Contract has been prepared to comply with all our obligations under the Renewable Energy Consumer Code RECC and the Microgeneration Certification Scheme. 

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This Contract details our obligations to you, and your obligations to us, if there is any point that we can clarify for you, please contact us. 

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4. Work begun prior to the expiry of the cancellation period 

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If you have agreed in writing that work will commence before the fourteen day cancellation period expires, and you subsequently cancel, you are advised that reasonable payment may be due for any work carried out. You must confirm to us in writing that work may commence before your cancellation period expires. 

 

5. Related credit and other agreements 

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If you decide to cancel your contract for our goods and services, then any credit agreement and any other ancillary contracts related to the main contract will be automatically cancelled. 

 

6. Our rights under this contract 

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If, within fourteen days of us informing you in writing of a serious breach of your obligations to us you have failed to rectify this breach, we will have the right to cancel this contract. 

Should we suffer any losses due to a breach of this contract then we will be entitled to reasonable compensation to cover these losses. We are required to attempt to keep all losses to a minimum. 

 

7. Timetable for works 

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We will have agreed with you a timetable for carrying out the installation. By signing this contract, you are confirming that you agree with this timetable. 

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There can be occasions that this timetable may need to be varied, due to, for example, poor weather or unavailability of goods and services. We will inform you of any delay we become aware of at the earliest possible opportunity. We would then arrange a new mutually agreeable timetable. 

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In the case of severe delays to the delivery of goods then you may be offered different products of equivalent specification, value and quality, so long as they are MCS certified. You can either accept that offer, wait for the products you ordered or choose to cancel the contract without penalty. 

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Should the delay be caused by us, or by our suppliers, and that delay could be considered as severe by a reasonable person, you would be entitled to cancel this contract without penalty to you. 

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Should the delay be caused by you, we will attempt to accommodate that delay without cost to you. However, if the delay incurs us in extra costs, for example scaffolding, we will require that you cover these costs. 

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8. The Installation 

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The installation will be carried out strictly in line with the MIS Standard relevant to the technology, and to any document referred to within that standard. In addition, we will ensure at all times that we meet all our obligations under the RECC Consumer Code. 

The goods we supply will be of satisfactory quality and fit for the purpose. They will operate as we have described to you. We will have insurances in place which will cover any loss or damage caused by us or our agents. 

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You will be required to supply to us normal services free of charge; this would include toilet, washing, water facilities and electricity. You should also ensure we have safe and easy access to the installation area. 

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Any work to prepare for the installation, carried out by you or a third party that you employ should be carried out in line with the agreed start date for the installation. If this work has not been completed and a consequent delay is caused you may be liable for any costs incurred by us for such a delay. 

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The work will be carried out by personnel trained in each of the tasks they are assigned. 

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You will be given warranties for both the installation itself and for the installed goods. The terms of these warranties will be given to you in writing and we will explain them to you verbally. 

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After completion of the installation we will hand over to you all documentation required as set out within the appropriate Microgeneration Installation Standard. 

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9. Deposits, advance payments and goods purchased with deposits and advance payments

 

Any deposits and advance payments that you make to us can only be used to carry out work under this contract. 

We are required under the Renewable Energy Consumer Code to protect any deposits and advance payments you make to us, as well as the Workmanship Warranty, with an insurance policy. We will give to you the name and contact details of this insurance company with the quotation. You will be entitled to claim on this policy should we fall into receivership, bankruptcy or administration. 

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When we purchase goods for use under this contract the legal title to those goods or the proportion of which you have paid us for will pass to you. We will either deliver them to you or we will store them for you and mark them as your property. They will be kept separate from other goods. We will ensure that these goods are insured until they are delivered to you. You may make arrangements to inspect the goods or to remove them from our premises if you wish.

 

If we have requested a deposit, then this deposit will not exceed 25% of the total contract price set out in the quotation. Should you decide to cancel this contract within the cancellation period, then this deposit will be returned to you promptly. 

If we have requested advance payments in addition to a deposit, the total of all advance payments and deposits will not exceed 60% of the total contract price. 

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We will not request advance payments to be made any more than 3 weeks from the agreed delivery or installation date. 

If we have requested a deposit before a full technical assessment of your property has been made, and we are unable to proceed because of something discovered during that technical inspection, then any deposits or advance payments will be returned. 

The quotation will set out in detail when invoices will be sent and the amounts due for each payment. 

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10. Goods belonging to us 

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Any goods belonging to us that have been delivered to you should remain clearly identifiable as our property. Until the title to the goods is transferred to you the goods should be stored in such a way as they are protected from damage. They should be kept in their original packaging. Should you fear for the safety of the goods in any way, or you feel that the goods are causing any form of hazard you should contact us. 

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Should you terminate the contract for any reason, then we will make arrangements with you to collect the goods. If this happens then we will reimburse you if any of your money was used to purchase a proportion of the goods. If you do not make adequate and reasonable arrangements with us to allow the goods to be collected, we retain the right to take legal proceedings to recover the goods or their value. The amount of any reimbursement may be reduced by any reasonable costs we may have incurred.

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11. Changes to the planned work 

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If you decide to make changes to any planned work after you have signed this contract you should contact us without delay. Wherever possible we will incorporate your changes and if we are not able to do so we will inform you as to why it is not possible for us to do so. 

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Where we are able to agree to your changes we will require that you set out, in writing and within fourteen days, confirmation of your request. 

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You need to be aware that any changes to the original design may mean an adjustment to the cost of the installation. Any adjustment in the cost, either in addition or subtraction will be dealt with as a Variation of Contract and we will adjust the price by written agreement with you. You are also entitled to cancel the contract if there are changes in the original design or if the main Energy Generator differs to that in the quotation, as outlined in clause 2 of this contract. 

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There can be occasions when we come across unexpected work. Should this arise, we will discuss this with you. If it is an area of work in which we are competent to operate, we will issue you with a quotation to complete that work. We will have documented on the quotation the normal rate for the work of our installers. If the work is outside our area of competence, we will assist you in finding a suitably qualified contractor to carry out the work. If this unexpected work causes a delay in the installation process, we may need to make reasonable charges for this delay. 

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12. Late payment 

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You should make the payments agreed on the quotation as they become due. The final payment will be due on completion of the installation. If you fail to make any agreed payment we may cease work. If you fail to pay the amount specified in an invoice sent to you by the agreed due date, then we reserve the right to charge you interest until you pay the amount due. The interest rate we will charge will be 3% above the Bank of England base rate. 

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It is not permissible under this contract to withhold any more than 10% of the outstanding final balance for any alleged defect. If you do withhold any amount after a payment has become due, you should give us notice of your intention before the final date on which payment is due. You should also, with that notice, state the reasons for withholding payment. 

If we intend to cease work, we will give you notice of this in writing. 

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If you are in breach of this contract because you have not made a payment that was due to us and we have ceased work, you may have to compensate us for any additional costs we have incurred. 

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Dependent on the circumstances, we may require that the goods are returned to us. If necessary, we will take legal proceedings to recover the goods or/and any outstanding amounts due to us. Alternatively, we may instruct a debt collector agency to recoup any outstanding balances not paid and due to us.   

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13. Mediation and arbitration 

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Note: The RECC mediation and arbitration process only covers unresolved disputes arising from issues connected to the sale and installation of small scale renewable technologies. 

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If at any time a dispute arises between you and us that cannot be resolved you can refer the matter to be handled through RECC's dispute resolution procedure, provided it falls within their remit. We must agree to follow this procedure if that is your wish. RECC is certified through the Chartered Trading Standards Institute as an Alternative Dispute Resolution provider. You can find further information on the RECC website:  www.recc.org .uk/consumers/how-to-complain. 

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If you register a dispute with RECC it will be allocated to a RECC caseworker, who will mediate between both parties in order to resolve the dispute. Mediation aims to reach a non-legal solution to the dispute in a reasonable timescale. 

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If an agreement is not reached through mediation for any reason, you can refer the matter to RECC's independent arbitration service and we must agree to arbitration if that is your wish. You would have to pay a small fee directly to the arbitration provider which may be refunded to you if the arbitrator finds in your favour. 

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You can find more information on the RECC website:  www.recc.org.uk/consumers/how-to-complain/independent-arbitration  

An award made under the independent arbitration service will be final and legally binding on you and us. You and we may only challenge the award on certain limited grounds under the Arbitration Act 1996. 

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Disputes that relate to the MCS Installer Standards can be referred to our MCS Certification Body. We will supply their contact details to you on request. 

 

FURTHER INFORMATION: 

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Data Protection 

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We will keep information about individuals in accordance with GDPR and we only pass your personal data onto relevant accredited bodies where relevant to the goods and services supplied for your installation.  These companies may include electricity distribution networks appertaining to your electricity supply, electrical governing bodies such as the NICEIC, MCS for certification of your system, Solar PV and inverter manufacturers for the registration of warranties, GDGC for deposit protection and insurance backed guarantees.  No information is passed to any organisations that are not relevant to your installation and will not be sold to third parties.  A copy of our Privacy Policy is available on request.  

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Photography & Feedback  

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There may be instances where we take photographs of our installations for customer support, marketing, promotion and social media purposes. We may also use your feedback on our social media sites. If you do not want us to use your feedback or photographs for this purpose, please contact us. 

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Guarantees 

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Your equipment is guaranteed by its manufacturer but you should contact us in the first instance if anything appears to be wrong.  Should we cause any damage, either to installed equipment or to your property we will rectify such damage without charge to you.  

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Insurance   

It is recommended that you inform your property insurers about the proposed installation to check if it will increase your buildings insurance premium. 

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